Seven questions to ask before you book a speaker

A great booking feels effortless. A poor one surfaces problems on the day, when it is too late to fix them. These are the seven questions our booking managers recommend every organiser asks before they confirm a speaker.

1.Are they available, and what is the fee?

Confirm the date and the full fee in writing before you fall in love with a profile. Ask what the fee includes and what sits outside it, so there are no surprises later.

2.Will they tailor the talk to our audience?

A speaker who delivers the same set every time is a warning sign. The best speakers ask about your audience, your objectives and your theme, then shape the keynote to fit. Tailoring is what turns a good talk into the right talk.

3.How do they handle the format and the technology?

In person, virtual or hybrid, each needs different preparation. Ask how they run a virtual keynote, what they need from your AV team, and whether they have delivered in your kind of venue before.

4.Can we see references or testimonials?

Reviews from other Australian organisers are gold. They tell you not just whether the speaker is good on stage, but whether they are easy to work with off it.

5.What is included in travel and logistics?

For events outside the capital cities, travel and accommodation matter. Clarify who books and pays for what, and factor it into your budget early.

6.What happens if something goes wrong?

Illness and flight delays happen. Ask whether there is a back up plan, and whether your bureau can suggest an alternative at short notice. Peace of mind is part of the service.

7.Who manages the booking from here?

You want one point of contact who handles the contract, the logistics and the run of show. This is exactly where a bureau removes the stress, so you can focus on your event rather than chasing details.